Product SiteDocumentation Site

Chapter 2. Using the Zarafa WebAccess

2.1. Basics
2.2. Managing folders
2.2.1. Printing
2.2.2. Resizing panes
2.2.3. Empty deleted items folder
2.2.4. Restore items
2.2.5. Marking all messages in a folder as read
2.2.6. Properties
2.3. Access to folders and calendars for other users
2.3.1. Add a person
2.3.2. Change permissions
2.3.3. Remove a person
2.3.4. Open shared folders
2.4. Email
2.4.1. Compose and send a new email
2.4.2. Inline images
2.4.3. Copy, move and delete email
2.4.4. Searching
2.4.5. Downloading Attachments
2.4.6. Attach items to mail
2.5. Calendar usage
2.5.1. Create new appointment with invitations and free/busy status
2.5.2. Accept a meeting invitation
2.6. Multiple calendar views
2.6.1. Move/delete appointment
2.7. Multi User Calendar
2.7.1. Adding a user to the time line
2.7.2. Deleting a user from the time line
2.7.3. Loading a group of users to the time line
2.7.4. Load group dialog
2.7.5. No Access message
2.7.6. Cumulative free/busy information
2.7.7. Create or delete an appointment
2.7.8. Moving appointments
2.7.9. Changing zoom level
2.7.10. Changing number of displayed days
2.7.11. Browse time period
2.8. Tasks
2.8.1. Recurrence in Tasks
2.8.2. Task Requests
2.9. Contacts
2.9.1. Create new contact
2.9.2. Detailed Contacts
2.10. Distribution Lists
2.10.1. Creating new distribution lists
2.11. Public Folder Favourites
2.12. Rules
2.13. Settings
2.13.1. The “Preferences” tab
2.13.2. The “Compose mail” tab
2.13.3. The “Out of Office” tab
2.13.4. The “Calendar” tab
2.13.5. The “Addressbook” tab
2.13.6. The “Shortcuts” tab
2.14. Firefox Extensions
2.14.1. Zarafa Attachment Drag ‘n’ Drop Extension
2.14.2. Zarafa New Mail Notification Extension
2.15. Advanced Zarafa WebAccess configurations
2.15.1. Zarafa WebAccess as default mail client
2.15.2. Windows
2.15.3. Linux
2.15.4. Adding Zarafa WebAccess as mailto handler in Firefox
2.16. Quirks
2.16.1. Firefox specific
In this section we describe how to use the Zarafa WebAccess, the web-based interface of the Zarafa Collaboration Platform (ZCP).
In order to use the Zarafa WebAccess a fairly recent version of Mozilla Firefox (preferred) or Microsoft Internet Explorer is needed.
Currently the Zarafa WebAccess supports the most used features of Microsoft Outlook in a fairly comprehensive way. Yet a web-based interface can never match the functionality and usability of a native client (like Microsoft Outlook).

2.1. Basics

To login to the Zarafa WebAccess, point the browser to the URL supplied by the systems administrator. By default this URL will look like:
The WebAccess is available in several languages which can be selected from the dialog shown on Figure 2.1, “The Zarafa login screen”.
Login screen
Figure 2.1. The Zarafa login screen

After logging in, all Outlook folders and the Public folders the account has access to can be accessed. The most basic functions are available from the WebAccess' toolbar found across the top of the page. See Figure 2.2, “The “New” Menu”.


With regards to the folders, some functionality is only available in the context menu that appears when right clicking on the folder items.
Menu ``New''
Figure 2.2. The “New” Menu